Executive Assistant (FD - 09292025 - PTEA)

Position: Executive Assistant Number of hours: 20 hours/week Schedule: New Jersey Timezone (EST), between 9AM-5PM Key Responsibilities Maintain and update the company newsletter to ensure timely and engaging communication. Provide comprehensive administrative support , including organizing documents and workflows through Google Workspace (Docs, Drive) and managing transactions in bill.com . Support HR functions by updating manuals, organizing employee records, onboarding new hires, maintaining SOPs, and assisting with payroll by processing invoices in QuickBooks . Perform basic website updates using Webflow to ensure accurate and up-to-date content. Manage and coordinate the CEO’s calendar, events, and schedules , ensuring efficiency and accuracy. Post and schedule content on social media platforms (graphics provided). Continuously identify and implement process improvements to enhance efficiency, automation, and seamless operations. Collaborate with cross-functional teams to provide timely support aligned with organizational goals. Qualifications Proven experience as an Executive Assistant, Administrative Assistant, or similar role . Exceptional organizational and time-management skills , with the ability to handle multiple priorities under pressure. Proficiency in Google Workspace (Docs, Drive) , with working knowledge of bill.com and Mailchimp is a plus. Hands-on experience with QuickBooks for invoice and payroll support. Familiarity with Webflow for simple website edits (preferred). Strong background in HR administration , including onboarding, updating SOPs, and maintaining employee files. Excellent written and verbal communication skills . Proactive, detail-oriented, adaptable, and eager to learn. Experience or familiarity with non-profit organizations is a plus.