Executive Assistant /Chief of Staff

Remote | Part-Time (20 hours/week to start) Internal Audit Collective About the Organization The Internal Audit Collective is a professional education and community platform serving internal auditors and SOX practitioners. The business delivers webinars, cohort-based courses, speaking engagements, and community-driven learning experiences. As the organization continues to grow, this role is designed to act as a force multiplier for the Founder, ensuring execution is seamless, commitments are tracked, and nothing falls through the cracks. Role Overview This is not a traditional admin role. It is a Chief of Staff–style Executive Assistant position centered on ownership, follow-through, and operational excellence. Your core mandate: The Founder focuses on high-value work. You ensure everything that follows gets executed. You will work directly from meeting transcripts, recordings, and Slack instructions to drive follow-ups, coordinate logistics, and maintain momentum across multiple initiatives. This role requires strong judgment, exceptional written communication, and proactive execution with minimal oversight. Key Responsibilities 1. Meeting Follow-Up & Execution Review meeting transcripts and recordings to extract and action all follow-ups Draft and send professional follow-up emails on behalf of the Founder Track action items, assign deadlines, and ensure completion across projects Surface decisions or blockers clearly and concisely 2. Speaking Engagement Coordination Own logistics and follow-ups for external speaking commitments Coordinate with event organizers including timelines, deliverables, and expectations Prepare briefing documents covering audience, format, logistics, and key context Manage post-event follow-up including thank-you notes, materials, and relationship tracking 3. Webinar & Event Management Coordinate scheduling with guest speakers Manage end-to-end webinar logistics including Zoom setup, registration, and reminders Prepare speakers and materials ahead of sessions Handle post-webinar workflows including recordings, attendee follow-up, and CPE documentation 4. Inbox & Calendar Management Monitor and triage inbox, draft responses, and prioritize effectively Manage calendar strategically including scheduling, confirmations, and focus time protection Conduct daily start-of-day and end-of-day sweeps across email and Slack 5. Lead Outreach & Pipeline Support Conduct outreach to inbound leads and book introductory meetings Manage LinkedIn follow-ups for engaged prospects Maintain a simple lead tracker including status, last touchpoint, and next action Draft outreach messages aligned with the Founder's voice What We're Looking For 3+ years of experience as an Executive Assistant, Chief of Staff, or Operations partner to a founder or senior leader Exceptional written English with the ability to communicate externally on behalf of the Founder Highly organized and systems-driven with strong follow-through Comfortable working from transcripts, Loom videos, and asynchronous instructions Proactive mindset with the ability to anticipate next steps without being prompted Strong judgment and discretion in handling communications and priorities Experience supporting a content creator, educator, or professional services founder is a strong plus Exposure to internal audit, finance, or professional services is helpful but not required Tools & Systems Communication: Slack, Gmail Scheduling: Calendly or similar Meeting transcripts: Fathom, Fireflies, Otter, or similar Webinars: Zoom Project management: Notion, Asana, or similar Success in This Role Looks Like Every meeting results in clear, executed follow-ups No dropped tasks or missed deadlines The Founder's time is protected and focused on high-value work Communication is timely, polished, and proactive Operations feel organized, predictable, and fully under control