Business Operations and Executive Coordinator

Business Operations and Executive Coordinator About the Role We are looking for a sharp, resourceful, and growth-driven Business Operations & Executive Coordinator to support the day-to-day financial, operational, and administrative functions of the company. This is a high-visibility role working directly with the CEO. You will help keep the business organized, financially accurate, operationally efficient, and customer-focused. This position is ideal for someone with 2–3 years of experience who wants exposure to leadership, strategy, and business operations in a fast-paced environment. If youre ambitious, detail-oriented, and excited to grow into a future operations leader, this role is for you. What Youll Own Financial & Bookkeeping Support Manage accounts payable and receivable Process invoices, vendor payments, and expense tracking Reconcile accounts and maintain clean financial records Assist with payroll coordination Prepare weekly and monthly financial summaries for the CEO Support budgeting and cash flow tracking HR & People Operations Coordinate onboarding and offboarding Maintain employee and contractor documentation Track PTO and payroll inputs Support recruiting logistics and scheduling Help maintain a positive and organized team experience Executive & Leadership Support Manage CEO calendar, meetings, and follow-ups Prepare summaries, reports, and internal communications Track action items and ensure deadlines are met Serve as a communication bridge between CEO and team Customer & Relationship Management Act as a point of contact for key clients Manage customer follow-ups and documentation Maintain CRM updates Help ensure smooth communication and high customer satisfaction Basic Operations Management Improve internal processes and documentation Coordinate vendors and service providers Support cross-functional projects Identify inefficiencies and propose improvements Who You Are 2–3 years of experience in operations, bookkeeping, admin, finance, or a similar role Comfortable with numbers and basic financial reporting Highly organized and detail-oriented Strong written and verbal communicator Proactive — you dont wait to be told what to do Tech-savvy (Google Workspace, Excel, QuickBooks/Xero, CRM tools) Discreet and trustworthy with confidential information Eager to grow into a broader operations or leadership role What Youll Gain Direct exposure to the CEO and company strategy Hands-on experience across finance, HR, operations, and customer management Opportunity to grow into an Operations Manager or Business Manager role Real ownership and impact in a growing company