Head of Administration

Designation: Head of Administration Location: East-Wharf, Karachi (On-Site) Employment Type: Permanent (Full-Time) COMPANY OVERVIEW: The company is a leading terminal operator managing port berths under a long-term concession with the Karachi Port Trust (KPT). It plays a critical role in facilitating Pakistans maritime trade by delivering efficient, reliable, and technology-driven terminal operations. With a strong focus on trade facilitation. JOB PURPOSE: This position is responsible for providing strategic leadership and overseeing the Administration & Terminal Maintenance functions, ensuring operational excellence, compliance, and sustainability across all facilities. This role drives the integration of civil, electrical, and mechanical engineering practices with administrative operations, manages large-scale projects, and aligns departmental goals with organizational objectives. REQUIREMENTS: Educational and Technical Qualifications: Qualification, Bachelors in Management. Engineering Qualification will be considered as an additional qualification. Years of Experience: Minimum 15+ years in facilities/maintenance management, with 10+ years in senior leadership roles. Nature of Experience: Proven track record in managing large-scale terminal or industrial facilities. Expertise in Administration management, contract negotiations, and budget oversight. KEY RESPONSIBILITIES: Strategic Oversight : Develop and execute long-term strategies for terminal maintenance, facility upgrades, and administrative operations. Lead sustainability initiatives (e.g., energy efficiency, green building certifications) to align with organizational goals. Facilities Management : Oversee maintenance of terminal buildings, HVAC systems, electrical LT supply, civil infrastructure, and yard operations. Ensure preventive and corrective maintenance programs are implemented effectively. Predictive Maintenance : Foster the adoption of predictive maintenance technologies (e.g., IoT sensors, AI-driven analytics) to enhance equipment reliability and reduce downtime. Collaborate with technology providers to implement advanced monitoring systems for critical assets. Project Management : Infrastructure upgrades, technology implementations, and green initiatives. Manage budgets, timelines, and resources for capital and operational projects. Contract & Compliance : Approve high-value contracts and service level agreements (SLAs) for maintenance, procurement, and vendor services. Ensure compliance with safety, environmental, and local regulatory standards. Procurement & Budgeting : Oversee annual budgets for maintenance and administrative functions, ensuring cost optimization. Collaborate with the Procurement Department for strategic sourcing and supplier negotiations. Stakeholder Engagement : Represent the department in executive meetings, presenting performance metrics, project updates, and strategic plans. Liaise with regulatory authorities, contractors, and technology providers to ensure alignment with industry standards. People Management Responsibilities: Lead and mentor senior managers (Terminal Maintenance, Administration) to achieve departmental KPIs. Foster a culture of continuous improvement across teams. Drive talent development programs to build team capabilities within the department. Ensure effective administration and discipline for self and team, including adherence to break schedules, attendance, overtime, leave policies, and dress code standards etc. where applicable. Monitor and manage the achievement of individual and team Performance, ensuring accountability and consistent performance where applicable. Ensure Quality, Occupational Health, Safety & Environmental Compliance. Promote & maintain a culture of self and team motivation, engagement, and happiness. Only shortlisted candidate will be contacted www.hrs-int.com