General Virtual Assistant (GM - 01312024 - PTGVA )

Position: General Virtual Assistant Number of hours: 20 hrs/week Schedule: EST Tasks required: Maintain and coordinate monthly calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements Manage emails and phone calls as assigned by the client Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval Conduct research on leads for public speaking engagements and reach out to them to book Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants Handle sensitive and confidential information with the utmost discretion and professionalism Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals Set up and send out monthly newsletters and monitor the open rates, unsubscribes, and other established KPI’s Basic social media management including, but not limited to, social media posting, digital marketing management Other ad hoc tasks that would be assigned Requirements : Proven work experience as a General Virtual Assistant or a relevant role Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.) Strong proficiency in office software and communication tools Knowledge of online calendars and scheduling (ex. Calendly, Google Calendar) Excellent verbal and written English communication skills Discretion and the ability to handle confidential information Excellent phone, email and instant messaging communication skills Highly organized and detail-oriented; able to efficiently prioritize multiple tasks Adaptability and a proactive mindset Ability to work independently and in a team-oriented environment Self-disciplined and organized; able to consistently perform with limited supervision