Executive Assistant w/ Email marketing exp (LC - 07182024 - PTEA)

Position: Executive Assistant w/ Email marketing exp Number of hours: 10 hours/week Schedule: MST Tasks required: Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups Set-up and schedule email newsletters Handle sensitive and confidential information with the utmost discretion and professionalism Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach Generate, edit, publish and share daily content (original text, images, video, or HTML) to build meaningful connections Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals Other ad hoc tasks that would be assigned Requirements : At least 5 years of proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role Working knowledge/experience in email marketing and marketing automation software Has a background/experience with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, KEAP, etc.) Strong proficiency in office software and communication tools Knowledge of online calendars and scheduling (Calendly, Google Calendar) Excellent verbal and written English communication skills Discretion and the ability to handle confidential information Excellent phone, email and instant messaging communication skills Highly organized and detail-oriented; able to efficiently prioritize multiple tasks Adaptability and a proactive mindset Professional demeanor and strong interpersonal skills Ability to work independently and in a team-oriented environment Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision