Admin Virtual Assistant (SE - 04152025 - FTAVA)

Position: Admin Virtual Assistant Number of hours: 40 hours/week Schedule: EDT Tasks required: Manage and respond to emails and inquiries promptly and professionally Schedule and coordinate meetings, appointments, and calendars Prepare documents, reports, presentations, and spreadsheets as needed Maintain digital filing systems and ensure data is kept organized and up to date Conduct research and compile information for reports or decision-making Assist with basic bookkeeping and invoice tracking Monitor and manage task/project progress using online tools (e.g., Trello, Asana, ClickUp) Provide support for onboarding new team members (document management, scheduling, etc.) Perform other administrative tasks as needed to support operations Requirements : Proven experience as a Virtual Assistant or in a relevant administrative role Proficiency with Microsoft Office, Google Workspace, and productivity tools Strong organizational skills with the ability to manage multiple tasks efficiently. Proficiency in Microsoft Excel, email platforms, and general document editing tools. Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Trello, etc.) Reliable internet connection and ability to make WiFi calls. High attention to detail and accuracy. Previous experience in administrative support is preferred. Knowledge of online calendars and scheduling (e.g. Google Calendar) Excellent phone, email and instant messaging communication skills Clear and concise communicator with effective English verbal and written communication skills Experience with basic social media management Strong analytical, and problem-solving skills Highly organized and detail-oriented; able to efficiently prioritize multiple tasks