RBS- SAAS- FTEA

Position: Executive Assistant Number of hours: 40 hours/week Schedule: TBA Tasks required: Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements Provide logistics support for events including RSVP lists, follow-up communications, partnership deliveries, agendas, and printing. Answer phone calls and/or emails in behalf of the CEO Plan and organize workflow to comply with established time constraints in order to meet deadlines Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups Handle sensitive and confidential information with the utmost discretion and professionalism Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals Other ad hoc tasks that would be assigned Requirements : Must have proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role is required Foundational understanding of the logistics industry Hands-on experience in graphic design tools such as Canva Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.) Knowledge of online calendars and scheduling (Calendly, Google Calendar) Excellent interpersonal, presentation, verbal and written English communication skills. Discretion and the ability to handle confidential information Excellent phone, email and instant messaging etiquette Highly organized and detail-oriented; able to efficiently prioritize multiple tasks Adaptability and a proactive mindset Ability to work independently and in a team-oriented environment Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision