Executive & Training Support Assistant (FK - 03242026 - PTETSA)

Position: Executive & Training Support Assistant Number of hours: 10-20 hrs/week Schedule: TBD Key Responsibilities Assist the CEO and CLO with day-to-day administrative tasks Manage calendars, schedule meetings , and coordinate appointments Handle email management, follow-ups, and correspondence Prepare reports, presentations, and internal documents Use AI tools to create proposals, training materials, and business documents Support content development for workshops, webinars, and learning programs Provide live support during webinars, workshops, and training sessions Assist with participant management, chat moderation, and technical coordination Be present on camera when required during sessions Coordinate pre- and post-training logistics Manage and update company pages on LinkedIn, Facebook, and Instagram Schedule posts, monitor engagement, and respond to inquiries Support branding and visibility efforts Assist in coordinating light business development activities Track leads, follow-ups, and client communications Support proposal preparation and client onboarding processes Qualifications Proven experience in administrative, executive support, or similar roles Familiarity with AI tools (e.g., ChatGPT or similar platforms) Strong written and verbal communication skills Experience supporting webinars, training, or online events is an advantage Knowledge of the training or learning & development industry is highly preferred Proficient in social media management (LinkedIn, Facebook, Instagram) Highly organized, detail-oriented, and able to multitask