Executive Assistant (DK - 08202024 - FTEA)

Position: Executive Assistant Number of hours: 40 hours/week Schedule: 3PM - 11PM EST Tasks required: Email Management and Follow-up: Efficiently manage incoming emails, respond promptly, and follow up as necessary to ensure seamless communication Email Outreach: Initiate and manage email campaigns to build and maintain partnerships Partnership Development: Cultivate and sustain relationships with partners to foster collaboration and growth Deliverable Follow-up: Ensure all projects and deliverables are tracked and completed on time Project Management: Oversee projects from inception to completion ensuring all milestones are met Meeting Coordination: Schedule and coordinate meetings, ensuring all participants are well-prepared Committee Support: Provide essential support to various committees, enhancing their productivity and efficiency Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants Manage and engage with the organization’s audience across social media platforms to build their online presence Utilize Glue up CRM to manage contacts, events, and communication. Assist in drafting and managing professional correspondence Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups Handle sensitive and confidential information with the utmost discretion and professionalism Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach Other ad hoc tasks that would be assigned Requirements : Proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.) Strong proficiency in office software and communication tools Knowledge of online calendars and scheduling (Calendly, Google Calendar) Excellent verbal and written English communication skills Discretion and the ability to handle confidential information Excellent phone, email and instant messaging communication skills Highly organized and detail-oriented; able to efficiently prioritize multiple tasks Adaptability and a proactive mindset Professional demeanor and strong interpersonal skills Ability to work independently and in a team-oriented environment Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision