Executive Administrator (EGGS)

Position: Executive Administrator Number of hours: 40 Hrs/week Tasks required: Scheduling and Calendar Management: Review incoming emails daily, flag urgent items and draft CEO responses for approval. Route and delegate emails with clear instructions and timelines. Maintain and update CEO calendar; eliminate conflicts and circulate confirmed invites. Prepare meeting agendas, briefing packs and track follow-ups/action items. Travel Coordination: Research and book flights, hotels, visas and local transport; compare quotes and confirm bookings. Prepare full trip itineraries and conference briefing packs. Coordinate event participation, registration, passes and marketing collateral (cards, bags, pens). Budgeting & Financial Analysis: Manage GCPW user provisioning, device policies, credential syncs, BitLocker keys and login troubleshooting. Maintain change logs, manage password/device inventories and perform offboarding data migration/backups. Set up email routing for leave/operations and provide first-line technical support to the team. IT & Systems Administration: Ensure compliance with financial regulations and company policies. Assist in internal and external audits by preparing necessary documentation. Maintain confidentiality of financial and business information. Marketing & Brand: Maintain and update LinkedIn/company profiles; post CEO-approved achievements. Liaise with design/video vendors; review creatives; create quick assets in Canva/Napkin. Prepare company/leadership profiles and coordinate event marketing collateral. People & HR Support: Shortlist and schedule interviews; manage candidate communications. Plan team engagement activities and maintain vendor lists. Listen to team concerns, triage escalations and coordinate with HR/department heads. Legal & Contracts: Review operational agreements for compliance and risk exposure. Draft simple contracts from templates and manage a contract template library. Escalate complex matters to legal counsel with concise summaries. Operations & Admin: Coordinate liability insurance and permit renewals (e.g., RTA advertising permit). Build and maintain JotForm automations, SOPs and quick-reference guides. Translate management objectives into clear deliverables for back-office teams and act as escalation point. CEO Support & Confidentiality: Anticipate CEO needs; act as first point of contact when CEO is unavailable. Screen and summarize incoming information; escalate only what requires CEO attention. Handle sensitive documents and conversations with absolute discretion. Preferred Qualifications: Graduate specialized in Ms office, Calendar Management, Organization and Multitasking software, applications etc. having knowledge of all admin. activities. Requirements: Female Candidate between 35-40 years age Excellent Communication Skills Excellent Follow-up Skills Polite and balanced temperament Tech Savvy - aware about various tools available for increased productivity Time-management skills Attention to detail Organization skills Ability to multitask and prioritize tasks