Office Manager

The Company A Sofia-based fintech/AI company building products at the intersection of technology and finance. The team is small, the office is well-run, and the culture leans toward ownership, initiative, and getting things done without unnecessary process. The Role This is a foundational operations role for a growing tech team. You will be the person who keeps things running, not in a reactive, wait-to-be-told way, but in an I-already-handled-it way. Day to day this looks like managing business travel end to end, from flights and hotels to all the paperwork that comes with it, keeping the office stocked and functional, coordinating with vendors and service providers, and supporting the team with whatever administrative needs come up. Three to four times a year you will help plan and coordinate conference attendance, handling logistics for the team on the ground. The role requires strong English, both written and spoken, as a meaningful part of the coordination happens with international contacts. Location: Sofia, close to the metro station Vitosha What You Will Do Manage business travel end to end: flights, hotels, visas, and all accompanying documentation Keep the office running smoothly, from supplies and equipment to vendor coordination Support conference attendance 3-4 times a year, handling hotel bookings, travel logistics, and on-the-ground coordination Handle administrative tasks and documentation as needed across the team Communicate with international contacts in English, written and spoken What You Bring to the Table Fluent English, both written and spoken, with confidence communicating with international contacts Strong organizational skills and the ability to manage multiple things at once without dropping the ball A proactive mindset: you notice what needs to be done and do it without waiting to be asked Calm and composed under pressure, with a clear head when priorities shift Logical thinking and the ability to connect the dots between moving parts Previous experience in an office management, executive assistant, or similar administrative role What You Will Get 1500 EUR NET / month A well-located office with a team that actually enjoys coming in Direct exposure to a lean, fast-moving crypto/AI company where your work is visible from day one We work with companies that care about building respectful, inclusive teams where people can grow, contribute, and feel supported. And if you have questions at any point, we are here to help you move through the process with confidence.