Office Manager

Why apply ? 🌍 Join a reputable boutique firm where your role truly matters 💡 Take ownership of a wide scope and real responsibilities 💬 Contributing to a professional and supportive workplace culture About the offer 📝 Permanent contract 🏠 Location : Luxembourg 📲 Top 3 Key competencies : Excellent organisational and multitasking skills Strong communication abilities in French and English Autonomy, proactivity and reliability in a versatile role About our client Our client is a Luxembourg-based boutique firm operating in the liberal professions sector. With a tight-knit team, the firm is known for its high professional standards, strong client relationships and a working culture that values both rigour and collegiality. Your missions As Office Manager, you will be the operational backbone of the firm: a trusted right hand to the partners, playing a central role in administrative organisation, activity coordination and the day-to-day running of the office. In a small structure, no two days are the same: versatility, a strong sense of priorities and a proactive mindset will be your greatest assets. You will work on : Full administrative management of the firm: correspondence, filing, contracts, invoicing and payment follow-up Diary management for the partners and coordination of meetings, travel and events Reception of clients and visitors, in both French and English Management of relationships with external service providers and suppliers (IT, facilities, supplies) Drafting and formatting of documents, presentations and internal notes Administrative support to partners on client files Contribution to the continuous improvement of internal tools and processes Basic HR administration: leave tracking, onboarding of new staff This position is a great opportunity to : A central, meaningful role within a human-scale firm where your contribution is visible and valued A professional, supportive and stable working environment with real responsibilities from day one A wide variety of tasks and a scope that can grow with your skills and commitment Your ideal profile Previous experience as an Office Manager, Executive Assistant or similar role Fully bilingual in French and English, both written and spoken Excellent organisational skills, rigour and ability to manage multiple priorities simultaneously Impeccable discretion and confidentiality Comfortable in a versatile role within a small team, with a high degree of autonomy Proficiency in office tools (MS Office, Outlook); knowledge of practice management software is an asset Knowledge of a third language (Luxembourgish, German) is a plus A candidate experience with Source Up, it’s … Carry out a skills assessment (soft skills and technical skills) in order to better define your professional project Access to your test results to guide you to your best career choices Interview coaching session before the client meeting Consistent and fair recruitment process with respect, transparency and trust