Executive Operations Assistant

Apex Virtual Solutions is an operational excellence firm founded in 2007. For nearly two decades, we have helped 200+ C-suite executives and high-performing leaders reclaim 100+ hours per month through strategic delegation, fractional COO services, and operational systems. ROLE OVERVIEW The Executive Operations Assistant is a high-trust, high-visibility role that sits at the center of our CEO's productivity. You will serve as the operational backbone supporting one our Co-Founder's calendar, communications, scheduling, and client-facing work. This role is designed for someone who is detail-obsessed, proactive, and excited to grow into a true operational partner over time. This is a part-time role with a structured 90-120-day pathway to full-time for the right candidate. KEY RESPONSIBILITIES Calendar & Schedule Management Own the CEO's calendar — scheduling, prioritizing, and protecting time blocks Coordinate speaker engagements, podcast interviews, and media appearances Manage Calendly setup, booking confirmations, and prep briefings Send reminders and prep materials before all CEO meetings Social Media Support Draft, schedule, and publish content across LinkedIn, Instagram, and TikTok Repurpose CEO content (recordings, notes, ideas) into social-ready posts Monitor engagement and flag priority responses for CEO review Maintain a content calendar aligned with business development goals Fractional Client Support (as needed) Assist with deliverable preparation for fractional COO client engagements Compile research, format reports, and organize client-facing documents Support meeting prep, follow-up summaries, and action item tracking General Executive Support Manage email triage and draft routine responses for CEO review Maintain organized digital files across Google Workspace and Basecamp Handle ad hoc research, vendor coordination, and project tracking Proactively identify ways to protect the CEO's time and bandwidth WHAT WE'RE LOOKING FOR Required Strong written communication — you write clearly, concisely, and professionally Proficiency with Google Workspace (Gmail, Calendar, Docs, Drive) Familiarity with social media platforms (LinkedIn, Instagram, TikTok) Extreme attention to detail and a commitment to follow-through Ability to work independently with minimal supervision Positive, proactive attitude with a solutions-first mindset Preferred (Not Required) Experience supporting an executive or business owner in any capacity Familiarity with tools like Basecamp, HubSpot, Canva, or MailerLite Understanding of basic business operations or consulting environments Interest in growing into an operational leadership role long-term