Company Secretary

Position / Title: Company Secretary Job Responsibilities: The Company Secretary will be responsible for all secretarial functions at Saindak Metals Limited. He/She shall be appointed by the Board of Directors (Board) of SML and report to the Board. Head Office / Field: Quetta Head Office Section: Corporate The position Reports to: MD and Board of Directors Current Location of Job: Quetta Head Office PRINCIPAL ACCOUNTABILITIES & PERFORMANCE STANDARDS 1. Organization Growth * Board procedures are followed and that all applicable laws, rules, and regulations, as well as other relevant statements of best practice, are complied with. * Monitor all aspects of the board and ensure compliance of all relevant procedures within SML. * Ensure compliance with the Companies Act 2017. SECP rules, SOE Act 2023 and guidelines, and relevant laws and rules * KPI: 100% notices circulated 27 days before meetings; minutes issued within 7 days; all filings on time. * SML compliance with respect to the requirements of the Companies Act and its rules and regulations concerning the meetings and record of proceedings of the Board, committees, and the AGM/EGM. * Ensure Companies Act Rules are being complied within SML. * All boards, committees, and AGM/EGM notices are duly sent. * Ensure timely communication of all notices. * File statutory returns and ensure corporate documents are compliant. * KPI: Zero penalties due to non/late filings. * Arrange meetings for the Board, Board's Committees, and AGM/EGM. * Ensure timely arrangement of meetings and communicated to relevant stakeholders. * Maintain communication with SECP, ministries, and regulators. * KPI: All correspondence acknowledged within 48 hrs. resolved in 15 working days. * Attend all meetings and coordinate to ensure that all decisions/resolutions have been implemented. * Develop Minutes of meeting and communicated to all relevant stakeholders. * Authentication documents and proceedings. * Keep / Maintain authentication of all documents. * Ensure that the decisions of the Board of directors are implemented. * Monitor and ensure implementation of board decisions in timely manner. * Track and monitor execution of Board/Committee resolutions. * KPI: Quarterly status report with 100% decisions tracked. 2. Cross Functional Support * Ensure that all returns required under the law/rules are duly filed with the concerned company registration office; * Timely submissions of relevant documents. * Ensure that the business and affairs of the Company are conducted and managed in accordance with its objects as contained in its Memorandum and Articles of Association; * Monitor business affairs and conduct timely management to ensure compliance. 3. Employee Management * Create a self-development plan with identified training initiatives / programs for the year * All training initiatives identified are implemented within the Year. (Training initiative shared with HR) * Plan training for self and team. * KPI: 20 CPD hours annually; 100% planned trainings executed. Age: 57 years Experience: Minimum of 15 years post qualification experience (PQE); with at least 5 years as a Company Secretary preferably in public sector organization(s)/SOEs. Education: A member of a recognized body of professional accountants; or member of a recognized body of corporate or chartered secretaries; or person holding a master degree in Business Administration or Commerce or a Law graduate from university recognized by a Higher Education Commission.