Administrative Assistant - (m/f/d) MILAN

IL RUOLO M+C Saatchi Milano e’ alla ricerca di un/una Assistente Amministrativo/a che supporti il team Finance e Operations nella gestione delle attività amministrative quotidiane. La risorsa lavorerà a stretto contatto con i team creativi, account e con i fornitori e enti esterni, contribuendo al corretto andamento dei progetti e delle commesse. Responsabilità principali: Inserimento, gestione e aggiornamento delle commesse Gestione dei fornitori e dei relativi rapporti amministrativi (emissione ordini, gestione preventivi, anagrafiche fornitori) Registrazione, verifica e controllo delle fatture passive Emissione e gestione delle fatture attive Gestione e controllo delle note spese Tenuta della prima nota Controllo e riconciliazione delle carte di credito aziendali Gestione delle qualifiche e aggiornamento dei dati sui portali fornitori e portali gare Supporto alle attività amministrative e contabili del team Requisiti Diploma o laurea in ambito amministrativo/contabile (titolo preferenziale) Esperienza pregressa in ruoli amministrativi analoghi Buona conoscenza dei principali strumenti informatici (Excel, gestionali amministrativi) Precisione, affidabilità e attenzione al dettaglio Buone capacità organizzative e di gestione delle priorità Attitudine al lavoro in team e buone doti comunicative Spirito collaborativo e approccio pratico Livello Inglese C1 ABOUT THE ROLE We are looking for a reliable and detail-oriented Administrative & Accounting Assistant for 6 month-contract, to join our team. In this role, you will support daily administrative and financial operations, including managing job orders and suppliers, handling invoices and expense reports, maintaining accounting records, and assisting with company documentation and tender portals to effectively support the team and ensure smooth and efficient operations. Key Responsibilities Entering, managing, and updating job orders/projects Managing suppliers and related administrative processes (issuing purchase orders, handling quotations, maintaining supplier records) Recording, verifying, and monitoring incoming invoices Issuing and managing outgoing invoices Managing and reviewing expense reports Maintaining the general ledger (prima nota) Monitoring and reconciling company credit cards Managing qualifications and updating company data on supplier and tender portals Supporting the team with administrative and accounting activities ABOUT YOU High school diploma or degree in administration/accounting (preferred) Previous experience in similar administrative roles Good knowledge of key IT tools (Excel, accounting/ERP systems) Accuracy, reliability, and attention to detail Strong organizational skills and ability to prioritize tasks Team-oriented with good communication skills Collaborative mindset and hands-on approach English proficiency level C1 Applications close on April 4, 2026. ABOUT M+C SAATCHI GROUP We are a creative solutions company deeply rooted in the diversity of European culture. We think globally, operate with a Pan-European mindset and act locally. Our team is our greatest strength, fostering a culture of collaboration, creativity and impact. We prioritise ideas and are obsessed with production, crafting culture-led communication that transcends channels, ignites people’s passions, sparks meaningful connections around social issues and creates unforgettable stories that resonate across multiple touchpoints. By blending strategic thinking with creativity, we assemble teams exactly for the task at hand, driving maximum impact for our clients. We are the world’s largest independent creative network, across 6 regions and 22 countries. We connect specialist expertise — powered by creativity, data and technology — to help build famous brands, solve the most complex business problems, and tackle society’s biggest challenges. M+C Saatchi Group was founded in 1995 and is now the biggest Independent creative agency group in the World. Founded on one core principle, Brutal Simplicity.