Executive Assistant

Lovisa Life: Lovisa was established in Australia in 2010 and has rapidly grown to become one of the world’s leading fast-fashion jewellery retailers. With a strong global focus, we now operate over 1,000 stores across more than 50 markets worldwide. As a trend-driven brand, we cater to everyone, delivering over 150 new styles to our stores each week. Join a dynamic, high-growth international retailer proudly listed on the ASX. Your Opportunity: To provide support and assistance as required to Global Chief Executive Officer and Other Officers, when required, in all facets of the business. Ensure all diary management and administration support is of a consistently high standard, and to lead the way by guiding and influencing Support Centre team to adhere to a clean and efficient workspace. In addition, you will always present in a professional manner and practice discretion and confidentiality, while acting as the front-line contact for the Support Centre. • Provide support to the Global Chief Executive Officer as required • Manage diary schedules, including pre-meeting preparation • Support the preparation of reports, presentations, and administration • Assist in preparing monthly Board reports across all departments • Produce Support Centre communications in line with Lovisa tone and style • Coordinate all Support Centre events, including social events and the Christmas party • Prepare general correspondence, memorandums, and reports accurately • Communicate on behalf of the CEO with internal and external executives • Arrange CEO travel and business appointments • Manage enquiries and redirect urgent matters in the CEO’s absence • Compile reports and data as directed • Record and distribute meeting minutes as required • Act as a central coordination point for team matters (leave, requisitions, approvals) • Identify and implement process improvements to drive efficiency • Build and maintain strong stakeholder relationships • Maintain flexibility outside standard working hours when required • Maintain professionalism in all discussions regarding employees and stakeholders • Communicate respectfully, providing feedback only in appropriate settings • Ensure proficiency with technology (e.g. Zoom,MS Teams, Microsoft Suite) and meeting setup • Manage monthly executive expenses Overview and support to the Office Manager and Receptionist who are responsible for: • Manage reception and ensure all visitors are welcomed • Maintain meeting rooms and communal kitchen areas • Manage couriers and all incoming/outgoing mail • Maintain office amenities and stock kitchen supplies • Order and manage stationery supplies weekly • Manage postage and ensure supplies are maintained • Communicate Support Office updates (e.g. building works, parking, desk changes) We are looking for the below skillset and experience: Strong communication skills at all levels To maintain an efficient typing speed with at least 95% accuracy Strong computer skills, including Word, Excel, PowerPoint and Outlook Experience in implementing process improvements/efficiencies Experience in a fast paced, dynamic organization Determination to achieve results Openness/willingness to change Desire to understand strategic direction of the business The ability to anticipate what may be required Ability to work autonomously and exercise discretion Ability to work to deadlines Good presentation skills Attention to detail Our Benefits and Perks : Enjoy these perks when you join Lovisa! Join a global business offering endless career opportunities Supportive diverse and inclusive team environment Strong culture - we truly harness our 10+1 culture commitments Paid Birthday Leave Generous 50% discount off Lovisa products Free gym membership Attractive Referral Rewards Incentive Program Modern HQ with a fully stocked kitchen on Glenferrie Road Personal Development & Succession Plans Diversity and Inclusion: We believe in supporting diverse cultures and harnessing the unique knowledge and experience of our team. We celebrate our global presence, by supporting our culturally diverse team around the world. Apply today to start your Lovisa journey and a Talent Team Member will be in contact.