Procurement Coordinator

If youre energized by fast-moving projects, love bringing order to complexity, and get real satisfaction from seeing a job run smoothly from start to finish—this role was made for you. Were looking for a detail-driven Procurement Specialist who can support project mobilization, keep momentum strong, and help ensure every phase of the procurement lifecycle is completed on time and with precision. Youll play a key role across the full project journey—bidding, pricing, proposals, material ordering, and close-out documentation—working alongside a collaborative team in a culture built on growth, cooperation, and continuous improvement. What youll do Review project scope using plans, drawings, and specifications to fully understand requirements Build and manage the Pricing Log using finish schedules and estimator take-offs Request vendor pricing, compile responses, and publish logs for easy team access Create a BidCalc (Budget) using available tools, including takeoffs, pricing logs, labor sheets, plans, specs, and schedules Confirm licensing requirements and accurate tax rates for the project city Estimate freight costs using historical data, job location, and site conditions Develop proposals that clearly communicate project details (plan dates, scope, product lists, installation methods) Communicate with GCs and design firms post-submission to provide alternates, clarifications, and scope support Attend project-related meetings to gather and share key preliminary information Review shop drawings and provide insights to internal teams as needed Order vendor samples for customers/GCs upon request Create, update, and manage the PO Log throughout buyout Issue approved POs and release materials in coordination with Operations Update PO Log to reflect released materials and communicate delays/changes quickly to the appropriate stakeholders Generate RCOs and align changes with BidCalc as needed Perform Club Walks to validate quantity, quality, and specs of delivered club materials with Operations Partner with Project Managers and General Superintendents to resolve issues quickly and provide technical guidance Spot-audit project costs to support accuracy and accountability Prepare close-out documentation and assist teams in collecting outstanding job-related information What you bring Ability to work independently, efficiently, and meet deadlines in a fast-paced environment Strong collaboration skills and comfort working in a team setting Analytical mindset: self-motivated, detail-oriented, resourceful, and highly organized Ability to juggle multiple priorities and resolve inquiries in the right order—without dropping the ball Excellent judgment handling confidential information with care and integrity Strong work ethic with a commitment to personal and organizational success Professionalism, strong business ethics, and a high standard of accountability Confidence in decision-making, negotiation, and working with numbers Experience collecting and analyzing data Proficiency with Microsoft Excel, Word, Outlook, PowerPoint , and Adobe Bachelors degree preferred (relevant experience may be considered in lieu of a degree) Why this role is exciting You wont be stuck doing the same task every day—youll be at the center of the action, influencing outcomes across multiple projects and working with a team that values growth, ownership, and doing things the right way. If youre ready to level up your procurement career in multifamily construction and make a real impact, wed love to hear from you.