Sales & Accounts Assistant

This role combines Sales Administration, Maintenance Administration, Training Administration, and Accounts Support. Please note: The accounts function is handled on a confidential basis. The successful candidate will initially be introduced to Sales Administration and Training Administration, with Accounts Administration responsibilities added thereafter. Tasks & Responsibilities Sales New product sales quotes & updates Cost of sales calculations / landing cost Following up on new product sales quotes Follow up on outstanding debit order mandates for new sales Pulling adhoc reports for sales visits and trading updates Closing deals on CRM system (Won / Lost, updating product & service information) Preparing tender documents Maintenance / SLA Managing key files – maintenance & new orders Managing key files – timed & evaluation licenses Creating maintenance install tickets Updating maintenance expiry dates Updating system friendly names in portal Preparing 3-month maintenance quotes Administration & Accounting Debtors Customer invoices Supplier invoices Credit card reconciliations Freight & international shipping administration Purchase orders Debit order mandates Stock takes Travel arrangements Training Administration Payment allocations for training bookings Petty cash handling Handed Over to Training Administration Assistant: Loading leads Training bookings Full-time training registration forms & ID filing Training reminders & thank-you emails Training attendance confirmation letters Part-time WhatsApp management Part-time training quotes & follow-ups Actioning part-time training leads & sales Handed Over to Reception: Tuckshop management Vehicle sign-out management Mandatory Skill Sets Fluent in English Well groomed and professional in appearance High attention to detail Ability to work well under pressure Deadline-focused Strong computer skills (Microsoft Word, Excel, Outlook) CRM knowledge advantageous Good with numbers (quotes, invoices, basic calculations)