Accounts Payable Associate

The Accounts Payable Associate is responsible for the checking, processing and timely payment of all hotel’s disbursements, preparation of certain expense analysis and other reports and information’s, maintains proper filing of Account Payable records. Duties and Responsibilities Establishment of timely flow of information to Accountant/Controller with matters related to Account Payable i.e. adherence of related policies and procedures, account payable aging analysis and its movement from previous month. Establishment of proper filing system, to allow easy to required documents for disbursement, audit purpose and reference, etc. Well verse in the hotel chart of accounts to ensure proper account, allocation of expenses. Review and check all invoice, matches them with purchase orders and receiving slips, which is prepared by his/her clerk, performed test check and verifies pricing, extensions and additions on all invoices including counter checking against accepted supplier quotations Prepare vouchers, including cost distributions for all supplier invoices and credit memos. Prepare cash disbursement/cheques for suppliers and other and forward the cheques, vouchers and all supporting document to the Accountant/Financial Controller for approval and signature. Submits figure for estimated disbursement to the Accountant on monthly basis. Balance/Reconcile Supplier’s monthly statements to the hotel’s accounts payable records. Prepares and balance voucher register monthly. Performs Bank Reconciliation on monthly basis.