WFH/Remote - Administrative Assistant - Blaine Gary

About Us: Here at Blaine Gary CPA PLLC, we value our team members, working with them to create a friendly and welcoming environment and we are all about that work/life balance! Our visions to serve small business owners, with the support that encourages them to want an ongoing relationship with us and to deliver consistent, timely, and useful services/products. Our firm was established in 2006 by Blaine Gary. Most of our clients refer to him as "The CPA with Personality." He has a BBA in Accounting from Marshall University and is also a licensed Texas CPA. Please watch this short message from Blaine Gary here - Why Join Us: Starting salary of PHP 50,000 pesos per month Permanent work from home set-up Working hours are from 7:30 AM to 3:30 PM US Central Standard Time (Once fully trained your hours will shift to 4 hours CST and 4 hours to PH time) 5 paid public holidays (you may choose US or PH); any additional holidays taken will be unpaid unless you make up the missed time In-depth training with career growth opportunities New equipment provided 10 days annual leave Position Summary: The Administrative Assistant will play a crucial role in ensuring the smooth operation of our firm. This position involves a wide range of administrative and clerical duties to support our accounting and tax staff and clients. The ideal candidate will be detail-oriented, possess excellent communication skills, and has the ability to manage multiple tasks efficiently. Key Responsibilities: Assist accounting and tax staff with daily administrative tasks, including drafting emails, printing financial statements, printing tax returns, etc. Maintain and organize client files, records, and documentation, ensuring confidentiality and compliance with firm policies. Accurately enter and update client information, financial data, and other records into the firm's database, accounting software and tax software. Prepare and distribute internal and external communications, such as memos, emails, and newsletters. Provide support for special projects and initiatives as needed, including research, data collection, and report preparation. Skills: Minimum of 2 years of administrative experience, preferably in an accounting or financial services environment. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with accounting software (e.g., QuickBooks, Xero) is advantageous. Excellent organizational and time management skills. Strong verbal and written communication abilities. Attention to detail and accuracy. Ability to handle sensitive and confidential information with discretion. Customer service-oriented mindset. We look forward to welcoming a dedicated and proactive Administrative Assistant to our team!