HR & Admin Executive

Job description: We are representing our client, a company that provides professional HR and administrative support services, focusing on payroll, recruitment, compliance, and workforce management to support smooth business operations. Location: Telok Panglima Garang, Selangor Working hours: Monday - Friday / 9.000am - 6.00pm Job Responsibilities: Manage end-to-end recruitment, including sourcing, screening, onboarding, and offboarding. Manage end-to-end monthly payroll processing. Ensures that all payroll processes & documentations are accurate, timely, and fully compliant with statutory regulations. Analyses & collaborating with management on workforce planning based on business needs. Handle payroll-related employee queries and resolve discrepancies in a timely and professional manner. Liaise with external stakeholder where required to support smooth payroll operations. Prepare and issue HR-related letters. Drive employee engagement activities while also supporting key HR projects including performance management and learning & development initiatives. Manage HRDF claims and ensure effective utilization of training funds. Conduct visits to premise when needed to ensure consistent HR practices and support local teams and report regularly to MD on HR metrics and key issues. To assist with the development and implementation of HR policies and procedures, ensuring compliance with Malaysian labor laws. Work closely with management on HR improvement projects, process enhancements, and initiatives that strengthen the overall employee experience. Handle disciplinary matters, grievances, and counselling with professionalism and confidentiality. Handle insurance, licence renewals. Liaise with government departments and local councils when required. Support miscellaneous office administrative tasks and any ad hoc duties assigned. Coordinate and liaise with shopping mall management on tenancy-related matters and day-to-day operational coordination to ensure smooth outlet operations. Requirements: Minimum Diploma in HR, Business Administration, or related field. Experience in payroll processing, recruitment, and general HR & admin functions. Familiar with statutory submissions and basic Malaysian labour law. Proficient in English and Bahasa Malaysia; Mandarin is an added advantage. Experience in work permit application and liaison with authorities is a plus. Good communication skills, organised, and able to handle confidential matters. Qualified and interested candidates may apply online or email your updated resume to balqis @ talentrecruit.com.my Only shortlisted candidates will be notified.