Executive Assistant

Role Overview: We are seeking a polished and highly organized Executive Assistant to support a high impact senior executive working in a regulatory and compliance-driven environment. This role requires exceptional judgment, discretion, and the ability to manage a wide range of administrative responsibilities, with a strong emphasis on high-level meeting coordination, schedule management, and communication support. Key Responsibilities: Meeting & Calendar Coordination · Manage the executives complex calendar, including scheduling internal and external meetings, briefings, and strategic planning sessions. · Coordinate all meeting logistics—prepare agendas and materials, manage video conferencing tools, arrange meeting space, and track follow-ups. · Serve as liaison to internal teams and external stakeholders, including senior-level contacts and representatives from regulatory or industry organizations. Document & Information Management · Draft, format, and proofread correspondence, presentations, and professional documentation related to regulatory or compliance work. · Organize and maintain files, monitor key deadlines, and ensure timely delivery of materials needed for reports, meetings, or reviews. · Support preparation of executive-level briefing books, tracking documents, and project summaries. Communication & Stakeholder Engagement · Act as the executives primary administrative point of contact, ensuring timely and professional responses to internal and external inquiries. · Maintain a high degree of confidentiality while handling sensitive communications and information. · Track outstanding items and follow-ups from meetings, ensuring smooth information flow between departments and stakeholders. Operational & Administrative Support · Prepare and submit expense reports, reconcile invoices, and coordinate with vendors or service providers as needed. · Maintain contact lists, scheduling trackers, and workflow tools to help keep the executives priorities aligned and on track. · Proactively identify opportunities to improve administrative efficiency and reduce scheduling or logistical conflicts. Preferred Skills & Experience: · Minimum of 7 years of experience supporting a senior executive, preferably in a regulatory, healthcare, or compliance-intensive organization. · Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting tools and scheduling software. · Impeccable organization, attention to detail, and time management. · Discretion and professionalism in handling confidential matters. · Bachelor's degree preferred