Temp Office Admin (West / up to 3.5k)

2-3 months contract Company pickup provided MNC Responsibilities Organize and arrange meetings (internal and external) and ensure logistics run smoothly; Maintain office records and handle expense reimbursements/claims and to liaise with Finance to ensure correct payment of expense claims of the management team Assist as necessary with monthly reports for local management team Manage the purchasing and inventory of office stationery supplies; Manage and maintain office equipment maintenance contracts; Maintain and coordinate board, conference and meeting rooms' booking Responsible for all the expense claims pertaining to the above H&W and Social Activities. Responsible for the distribution of awards/vouchers for site recognitions Provides administrative support to the Unit Managers and team, including screening and redirecting calls when necessary, gathering information as appropriate, coordinating the signage of documents Managing calendars and scheduling meetings, making appropriate travel arrangements, facilitating expense reimbursements, managing incoming invoices, and filing documents as appropriate Assist with creating and distributing of minutes, action logs and presentations preparation To coordinate on Jurong Island pass application and request visitor access card or site sponsorship for visitors, suppliers and new hires. Ensure all documentations are in compliance with ISO standard and company regulations Ensure good working condition of Office & Pantry Equipment Responsible for ordering and maintaining good level of beverages for site consumption. Manage the ordering and inventory of office and business supplies Support in lunch orders for visitors during external audits or hosting meetings on site. Requirements Previous office admin management experience of least 2 years. Graduate/Diploma holder Positive attitude, approachable team player All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits. Interested applicants may wish to email your resume in a detailed Word format to cindy.char@peopleprofilers.com We regret that only shortlisted candidates will be notified. Cindy Char Sin Yi cindy.char@peopleprofilers.com EA License Number: 02C4944 Registration Number: R1765345 People Profilers Pte Ltd Tel: 69509736 20 Cecil Street Singapore 049705