Event Planner & Coordinator

Job Title - Event Planner & Coordinator About the Role We are looking for a creative and highly organized Event Planner & Coordinator to plan, manage, and execute events that enhance brand visibility and customer engagement within a café and hospitality environment. This role focuses on end-to-end event coordination, vendor management, and delivering memorable guest experiences. Key Responsibilities Event Planning & Execution Plan, organize, and execute in-house and off-site events such as live music, themed nights, private parties, and corporate gatherings. Develop event concepts aligned with brand positioning and customer preferences. Manage event timelines, schedules, and logistics to ensure smooth execution. Vendor & Partner Coordination Coordinate with vendors, entertainers, decorators, and suppliers. Negotiate pricing, contracts, and service deliverables. Ensure vendors meet quality, timing, and safety expectations. Budgeting & Cost Control Prepare event budgets and track expenses to ensure cost efficiency. Monitor spending and ensure events are delivered within approved budgets. Evaluate event ROI and provide cost optimization suggestions. Marketing & Promotion Support Collaborate with marketing teams to promote events through social media and in-store channels. Support content creation for event promotions and post-event engagement. Track attendance and customer feedback to improve future events. On-Site Coordination & Guest Experience Oversee on-site event setup, execution, and breakdown. Act as the main point of contact during events to resolve issues promptly. Ensure a high-quality guest experience and adherence to service standards. Reporting & Continuous Improvement Prepare post-event reports covering attendance, feedback, and outcomes. Gather insights to refine event planning processes and concepts. Maintain records of events, vendors, and performance metrics. Qualifications & Experience Bachelors degree or diploma in Event Management, Hospitality, Marketing, or related field. 2–5 years of experience in event planning, preferably within hospitality or F&B environments. Experience managing multiple events and coordinating vendors. Key Skills & Competencies Strong organizational and multitasking abilities Excellent communication and interpersonal skills Creative mindset with attention to detail Ability to work flexible hours, including evenings and weekends Problem-solving and decision-making skills What We Offer Creative role in a vibrant hospitality environment Opportunity to design unique and engaging events Supportive and collaborative team culture Competitive compensation and growth opportunities Apply now!