Virtual Assistant (Property Management & Executive Support)

About the Role We are seeking a highly experienced Virtual Assistant with strong Property Management expertise to support a dynamic executive and growing real estate portfolio. This is a senior, fast-paced role that blends hands-on property management operations with broader Executive Assistant responsibilities. The ideal candidate is detail-driven, proactive, tech-savvy , and comfortable operating autonomously. You must have atleast a total of 4 years experience as a VA with a direct property management experience Key Responsibilities Property Management (Core Responsibility – Must Have) End-to-end coordination of property operations (residential and/or commercial) Tenant communication: inquiries, onboarding, renewals, notices, and issue resolution Rent tracking, invoicing, arrears follow-ups, and basic financial reporting Vendor management: sourcing, onboarding, scheduling, and follow-ups Maintenance coordination and issue tracking Lease management, documentation, and compliance tracking Property management system updates Executive & Administrative Support Calendar and inbox management with strong prioritization Meeting coordination, agendas, and follow-ups Document preparation, organization, and reporting Task and project tracking across multiple priorities Research and ad-hoc executive support as needed Technology & AI Enablement Use of AI tools (e.g., ChatGPT, Notion AI, automation tools) to: Improve workflows and documentation Draft communications and reports Optimize task management and efficiency Comfortable adopting new tools and systems quickly Required Qualifications (Must Have) Minimum 4 years experience with a hands-on Property Management experience Proven experience supporting executives or senior leaders Strong understanding of real estate operations and terminology Excellent written and verbal English communication skills High attention to detail and strong organizational skills Ability to manage multiple priorities independently Proficiency with Google Workspace and/or Microsoft Office Working knowledge of AI tools and automation (practical use, not theoretical) Preferred Qualifications (Nice to Have) Experience supporting real estate investors or property management firms Familiarity with U.S., UK, or EU property management practices Experience working remotely with international teams Background in process improvement or operations Experience with CRM or task management platforms (Notion, Asana, ClickUp, etc.) What Were Looking For A self-starter who anticipates needs and solves problems proactively Someone comfortable in a dynamic, evolving role A professional who values accuracy, confidentiality, and ownership A long-term team player who thrives in a remote environment What We Offer Fully remote role Competitive compensation based on experience Long-term growth opportunity Exposure to real estate operations and executive decision-making A results-driven, professional working environment How to Apply Please submit: Your CV/resume A brief cover note highlighting your property management experience Examples of tools or systems youve used in property management or executive support Applications without demonstrated Property Management experience will not be considered.