Purchasing Manager

Bombay Group is.. A collection of world class entertainment, hospitality, gaming, and technology brands, united by a shared ambition - to craft distinctive experiences and meaningful stories through excellence in every detail. Across physical spaces and digital products, our teams combine premium entertainment experiences, innovation, and thoughtful execution. From guest-facing interactions to the technology and systems that power them. We operate at the intersection of hospitality, entertainment, and tech, continuously evolving how premium experiences are designed, delivered, and experienced. Purpose of the role We are looking for a Purchasing Manager to plan, direct, and coordinate all company-wide and Bombay Resort purchasing activities, ensuring timely procurement of quality goods and services at competitive prices while maintaining proper inventory levels, vendor relationships, and compliance with resort policies and standards. How you will contribute Manage the procurement of all goods and services required for operations, including food & beverage, housekeeping, maintenance, spa, and administrative supplies. Source, evaluate, negotiate, and manage contracts with suppliers and vendors, ensuring quality, cost, and delivery requirements are met. Monitor inventory levels and coordinate with department heads to prevent shortages or overstocking. Implement cost-control measures and identify opportunities for savings without compromising quality. Coordinate with the finance team for budgeting, forecasting, and payment processing. Ensure compliance with resort policies, budget guidelines, and applicable regulations. Conduct regular supplier performance reviews and resolve any supply-related issues. Ensure ethical sourcing practices and, where applicable, support sustainability initiatives. Maintain accurate purchasing records (purchase orders, invoices, supplier documentation) and audit-ready documentation for tenders, contracts, and supplier decisions. What we are looking for Proven experience managing procurement in a large, multi-outlet hospitality environment, with a strong focus on Food & Beverage. Strong tendering, negotiation, and contract management capability. Solid understanding of 24/7 operations, relevant regulations, and supply-chain risk management. Strong supplier relationship and performance management skills (KPIs, issue resolution, continuous improvement). Commercial, detail-oriented, and governance-driven mindset with a track record of cost control and savings delivery. Confident user of procurement/ERP systems and Excel, with strong reporting and analytical skills. Good conversational Estonian and English (spoken and written). You’ll work standard office hours Monday to Friday, with readiness and flexibility to support urgent operational needs when required. Why join Bombay Group? Celebration & time off. A birthday day off, and paid vacation days for personal milestones (e.g., child’s first school day, marriage). Health & wellness. Access to the Salu Digital Healthcare Platform, monthly sports compensation with Stebby. Paid sick leave from the 2nd day. Training & onboarding. Extensive training tailored to our products, services, values, and standards to ensure your success at the company. Learning & development. A generous learning and development package. Working environment. A comfortable workspace in Tallinn’s city center (Old Town, Rataskaevu). Parking. Free parking at the office or reimbursement. Here at Bombay Group, our people shape the experience. Whether working on the floor, behind the scenes, or building the platforms that support our brands, every role contributes to a culture defined by high standards, creativity, and a commitment to doing things exceptionally well. Join our team and step into a career where innovation meets luxury.