Sales Administrator – Bellville, Cape Town R15 000 – R17 000 (5-Month Temp)

Sales Administrator – Bellville, Cape Town - R15 000 – R17 000 (5-Month Temp Cover) Key Performance Areas & Responsibilities 1. Sales Support & Logistics Coordination Verify product pricing and packaging specifications (Small, Medium, Large, Minis, etc.). Liaise with the Logistics department to confirm freight rates. Manage order documentation by creating and maintaining physical and digital files for all new orders. Update and maintain the Customer Database in coordination with Logistics and TSIS. 2. Reporting & General Administration Update weekly order intake reports and intake summary reports. Maintain the Budget vs. Actual report (Quantity & Sales Invoiced). Handle general admin tasks, including travel arrangements (quotes/bookings) and business card orders. Assist with corporate exhibition planning, including budget updates and sourcing quotes. 3. Systems & Syspro Management Proformas: Create Proforma invoices for both Local and International clients; open Order Proformas upon customer acceptance. Shipping: Create and maintain Shipping Instructions (SI). Customer Records: Create new customer profiles and maintain existing ones on Syspro. Financial Admin: Load requisitions for travel and general expenses; assist sales teams with credit note applications and re-invoicing. 4. Meetings & Customer Service Attend and record minutes for Sales and PPC (Production Planning & Control) meetings. Distribute action items to relevant parties and follow up on progress. Manage the Customer Complaint (CC) registration process, ensuring all complaints are indexed and status-tracked. Requirements Minimum Qualification: Matric with Mathematics. Tertiary Education: Administration certificates are considered a strong advantage. Experience: 2–3 years of experience in a similar role. Industry Knowledge: Experience in a Manufacturing environment or exposure to International logistics/trade is highly beneficial. Software: Previous experience using Syspro is preferred.