Legal Assistant-Construction

Legal Assistant - Construction

Our esteemed client is looking to hire a Construction Legal Assistant in Raleigh. This role involves supporting a team of lawyers within the Litigation division by executing complex administrative, secretarial, and legal tasks under their guidance and supervision.

Job Overview:

• Utilize technology tools to ensure that the attorneys' team functions as smoothly and productively as possible.

• Determine the most efficient ways to accomplish tasks.

• Develop, format, revise, and proofread Word documents and Excel sheets, including forms for filing liens and standard filings.

• Format briefs, pleadings, letters, and other legal paperwork.

• Draft templates for attorneys to use in motions preparation, discovery processes, and trial documentation.

• Assemble notebooks, exhibits, and other materials as needed.

• Submit legal documents with both state and federal courts (knowledge of e-filing is essential).

• Prepare AIA agreements along with custom contracts for review.

• Conduct various administrative duties such as conflict checks; opening new cases; closing existing ones; drafting engagement letters; handling expense reports; logging attorney hours; arranging travel plans; aiding in business development initiatives; assisting with firm-wide projects.

• Organize both physical and digital client files efficiently.

• Prepare pleading indexes within the document management system accurately.

• Manage lawyer(s) schedules through Outlook (e.g., setting appointments); track trial dates & discovery timelines.

• Maintain organized client contact lists using Outlook & the Marketing database while assisting with business development efforts.

• Set up meetings including conference calls over Zoom or similar platforms along with depositions scheduling. -Regular attendance is crucial alongside flexibility to work extra hours during weekdays or weekends if necessary.

Qualifications & Required Skills:

• A minimum of five years' experience in a law firm setting preferred—experience should include familiarity with e-filing processes at either federal or state levels.

• Preferably two years’ experience dealing specifically within construction matters.

• Proficiency required across office software such as Word processing applications like Excel/PowerPoint/Outlook/PDFs among others

4 Familiarity working on Worksite/Filesite document management systems considered beneficial

5 Solid understanding regarding legal practices—terminology associated documents plus court procedures highly valued

Place of work